Our leading position in the global market in the areas of Aesthetics, Therapeutics, and Consumer Care is the result of our innovative spirit and the commitment of our staff. Our highly attractive portfolio, a strong strategic focus, and dynamic characterize us as a company that is heading towards long-term growth and success. Do you share our enthusiasm for customer oriented work and are willing to take up the task of continuing to write our success story? Then join Merz Aesthetics, a division of Merz Pharmaceuticals GmbH, as 

 

 


Team Assistant (m/f/d)

Global Medical Education 


  

 


THE FOLLOWING RESPONSIBILITIES ARE AWAITING YOU:


 

  • You support the team in administrative, coordinating and organisational tasks, but also for specific key strategic education projects such as MEXS, the Innovation Forum, the Mentor-Mentee Program or Advisory Board Meetings

  • You schedule and coordinate meetings (live and virtual) with internal colleagues, but also external collaboration partners, agencies and / or KOLs and generate and maintain mailing lists

  • You coordinate approval processes (Veeva Vault) and obtain signatures for contracts and support in drafting contracts until finalization in close collaboration with the team, legal and compliance (Adobe eSigning)

  • You are responsible for a self-driven organisation of all consecutive correspondence incl. documentation, maintenance and creation of Excel sheets and PowerPoint presentations in English

  • You manage the archiving and documentation of relevant documents and materials e.g. contracts (Bflow) and the creation of vendor accounts in ARIBA, as well as performing orders and travel expense accounting via Concur

  • You are responsible for the budget and invoice tracking and account reconciliation with the Global Medical Education team as well as for the Sunhine Act reporting for relevant countries, in close collaboration with the team and compliance

  • You manage the entering of thought leader activities into SteepRock

  • You take ownership of maintaining the documentation list about the storage of personal-related data and ensure that the removal of this data will be done based on given timelines in close alignment and exchange with the data protection officer 

  • You document, track and organize internal trainings in line with CP and SOPs and evaluate SOPs concerning relevance for team members 

 

  • You are the appointed person within the department for health and safety, incl. office evacuation, first aid and archive officer

 


WHAT WE EXPECT FROM YOU: 


 

  • You have accomplished a commercial training, or an education of an office manager

  • You have 3+ years proven professional experiences in the pharmaceutical industry / international environment

  • You have project related work experience and experiences in working with international and cross-functional teams

  • You are fluent in business English and have excellent customer service, interpersonal and communication skills - German or other languages are beneficial 

  • You have preferably experiences with ARIBA, Concur, Bflow, Veeva Vault and SAP and additional IT skills (e.g. MS Office Suite and SAP)

  • You are a team player with a friendly, outgoing and confident personality

  • You provide impeccable organisation and problem solving skills and you have the ability to prioritise workload and work to deadlines with a can-do attitude 

  


WHAT YOU CAN EXPECT FROM US:


 

  • Meaningful work and exciting projects from day one

  • Collaboration in multi-functional and global teams

  • Flexible work hours

  • Attractive conditions and extensive social benefits

  • Personal & professional development

  • An open & international work environment in a global family-owned business

  • Participation in the company programme "We care for your beauty"

 

>> Hier bewerben

 

 

 

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Then take the next step towards the future with a top employer in the heart of Frankfurt who will offer you freedom to make your own decisions right from the start.

 

We look forward to receiving your online application including your salary expectation, your earliest start date, and the code 1347-120

 

 

For more information, visit us at www.merz.de.